Visitor Management Software For Schools

No matter how much security is at school. Parents are always concerned about the safety of their children. So a visitor management software is developed keeping in view the problem faced by school management related to visitors' entry into their premises. Each and every single person including the regular children, teachers, and other staff of the school must be properly verified and then only should be allowed inside the school. It should not only capture visitor’s data but should equally contribute to achieving major security goals. This only happens when the visitor management system knows all the detailed technicalities of safe guarding a school, college, or university of any size. 

The main aim should be the visitor’s authentication 

Manual collection of personal information in paper visitor registers does nothing as far as authentication is concerned. However, this can be handled easily by applying cloud-based visitor management system software and school ERP Software as it has a robust check-in system in place. The advanced software recognizes each visitor and handles them accordingly. Authentication is done instantly and information about the visitor is digitally captured. With pass that is again not any paper but a QR code, etc. allows only genuine visitor to enter the premises after being identified in the database and questioned about their visit.

Easy entry for genuine visitors

Any person can manipulate the existing paper badge it can be misplaced, lost, or worse misused. Even an outsider with the wrong intention can enter the school premises by manipulating with school check-in system. But the visitor management software can be checked easily, all genuine parents have to do is tap their access card on the device. And can get hassle-free access inside the school. This will provide all details of parents along with their entry and exit details to the dashboard manager. Also, it can be anytime accessible by management.

Verifying other staff of the school

The visitor management system can be easily verify visitors by allocating them passes that capture their attendance every time they enter and exit the gates. So management will have information that who all entered and exited, and at what time so the movement can be monitored easily. It's on the part of a school that all staff members should be police verified and must have their addresses and contact numbers. That staff can be teachers, drivers, or other people of admin staff. This can reduce the number of unwanted visitors inside the institute premises.  It’s a very good way to track the activity and time of any visitor inside the school. Also, management can monitor time spent by anyone inside the school which is very critical. The visitor can be restricted for a limited time period only. For instance, a delivery boy from a courier should only be allowed 15 minutes and if the time is crossed alert will reach the manager monitoring the system, and necessary action can be taken by management. Even in the weekly or monthly report the management can go through the records of the visitor management system and can easily catch any inappropriate activity and take action accordingly.